SMR Completeness
A new patient management system (PMS) is currently being implemented in a phased approach across 5 NHS Boards (Borders, Grampian, Lanarkshire, Ayrshire & Arran, Greater Glasgow & Clyde). There has been a noticeable impact on the submission of SMR returns and therefore data should be interpreted with caution.
The table below summarises the current impact on SMR submission (as at 11th April 2012).
| Board (go live date) | SMR00 | SMR01 | SMR02 | SMR04 |
|---|---|---|---|---|
| Borders (29th Nov 2010) |
Data 90% complete to Jan 2012 Data Quality issue - Missing O/P Procedures  [26kb] |
Data complete to Feb 2012 Data Quality issue - Management of Patient Recording [29kb] |
Data complete to Mar 2012 | No impact (not moved to PMS) |
| Grampian (14th Feb 2011) |
Only Mental Health data Dec 2010 - Jun 2011; Jul 2011 - Feb 2012 data around 90% complete Data Quality issue - Missing O/P Procedures [26kb] |
Over 90% of data to Jun 2011 complete Data Quality issue - Management of Patient Recording [29kb] |
Data incomplete from Nov 2010 Testing ongoing |
Mental Health due to go live 14th May 2012 |
| Lanarkshire (14th Mar 2011) |
Mar - Apr 2011 data only 50% complete other months over 90% complete Live submissions have started Data Quality issue - Missing O/P Procedures [26kb] |
Over 90% of data to Dec 2011 complete Data Quality issue - Management of Patient Recording [29kb] |
Data incomplete from Jan 2011 Testing ongoing |
No impact (not moved to PMS) |
| Ayrshire & Arran (23rd May 2011) |
Aug 2011 - Feb 2012 data about 90% complete. Data Apr - Jul 2011 around 65% complete Data Quality issue - Missing O/P Procedures [26kb] |
Over 90% of data to Dec 2011 complete Data Quality issue - Management of Patient Recording [29kb] |
Data complete to Dec 2011 | Data complete to Apr 2011 Testing ongoing |
| Greater Glasgow & Clyde (Inverclyde Royal Hospital -19th Sept 2011 & Vale of Leven - 24th Feb 2012) | Data complete for both sites to Jan 2012 Data Quality issue - Missing O/P Procedures [26kb] |
IRH complete to Sep 2011; VoL complete to Feb 2012 Data Quality issue - Management of Patient Recording [29kb] |
IRH - data incomplete to Jul 2011; VoL data complete to
Jan 2012 Testing extracts |
No impact (not moved to PMS) |
Note: The newly formed Data Support & Monitoring Team continues to work with Boards to improve the quality of data following go live on TrakCare.
More information on the completeness of SMR returns is available via the SMR Completeness from 2009 link below.
NHS Boards are working to resolve these submission issues. ISD will continue to monitor the situation and provide regular updates on progress made.
Definition of SMR Completeness
NHS data providers will know how complete their SMR submissions are and the extent of any backlog. SMR data is expected to be received by ISD 6 weeks (42 days) following the end of the month of discharge / clinic date. ISD calculates backlog as data which is received after 6 weeks following the end of the month of discharge / clinic date.
SMR Completeness Tables
The following file provides NHS Board level summaries for SMR00, SMR01, SMR02 and SMR04 from 2009.
Select the link to view the file: SMR Completeness from 2009 
[71kb]
Completeness information on data from April 2001- March 2009 can be viewed by selecting the link:
SMR Completeness from April 2001 - March 2009 [60kb]
Further information on activity can be viewed by accessing the acute hospital care.
Completeness Data Mart
A Completeness Data Mart had been developed which contains completeness information from January 1981 to present day on hospital episodes for:
- Outpatients (SMR00)
- Acute/general discharges (SMR01)
- Maternity discharges (SMR02)
- Mental health discharges (SMR04)
Additionally completeness information is provided from the following two sources:
- Cancer registrations (Socrates)
- Death registrations (GRO)
The information is provided in a series of standard reports. Data completion varies from month to month and the information provided in the data mart is to inform users on the completeness of data available to them in other data marts e.g. ACaDMe. All registered ACaDMe and Outpatient data mart users will have automatic access to the Completeness Data Mart. Other users e.g. SMR02 analysts can request access to the data mart.
A Completeness Data Mart User Manual is available by selecting the following link:
Completeness Data Mart User Manual 
[1.2mb]
Should you require any further information please contact:
Data Monitoring Team
Email: NSS.ISDDMT@nhs.net
Tel: 0131 275 6429
