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Managing Data Quality
National Reference Files
Computerised patient based data collected by ISD Scotland is subject to data validation process. This process includes the checking of some data items against an agreed set of reference files (e.g. ICD10 and OPCS4 coding classifications, Postcodes and Consultant specialty files). The content of the files are monitored and updated as necessary.
The standard Data Validation Reference files (e.g. consultants, GPs, location etc) are updated on the website on a weekly basis. Other files (e.g. ICD10/OPCS4, postcodes etc) are updated monthly.
Reference files are updated by users via the submission of forms to ISD.
For further information on Reference Files (or on downloading the files from the NHSnet) please contact Dougie Ferguson, Reference Files Manager by e-mail on dougie.ferguson@isd.csa.scot.nhs.uk or by telephone on 0131 275 6265.
Downloading the ISD SMR Data Reference files
NHSnet users can download the data files from here
Click on the filename to download that file :
The Reference File search facility can be accessed here http://www.natref.scot.nhs.uk/
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SMR Validation Reference Files |
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Filename |
Lastupdate |
Description |
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14/07/08 |
17 standard reference files as at 14/07/08. (NHSnet access required to download this file) |
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20/05/08 |
For users of the GP Enquiry system. To update data, copy file onto floppy disk, rename as 'reffiles.exe' and import to system |
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16/06/08 |
Full ICD10/OPCS4 files at June 2008 |
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16/06/08 |
Updates to ICD10 file since May 2008. |
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14/07/08 |
Postcode (postcode only) file at 14/07/08 |
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14/07/08 |
Updates to the postcode file since 07/07/08 |
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14/07/08 |
Cumulative updates to the postcode file since 07/01/08 |
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SCI Validation Reference Files |
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Filename |
Lastupdate |
Description |
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14/07/08 |
GW_Provider/Location/Specialty file (for SCI Gateway use only) as at 14/07/08 |
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14/07/08 |
GW_Specialty file (for SCI Gateway use only) as at 14/07/08 |
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14/07/08 |
GW Health Care professionals (for SCI Gateway use only ) as at 14/07/08 |
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14/07/08 |
GW Health Care professionals linked to Providers (for SCI Gateway use only ) as at 14/07/08 |
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14/07/08 |
GW Health Care professionals linked to GW-Specialties (for SCI Gateway use only) as at 14/07/08 |
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| RF0608N.EXE |
14/07/08 |
GW gpprac file (for SCI Gateway use only). Holds updated HB cypher "G" or "H" for "old" Argyll & Clyde practices as at 14/07/08 |
| 15/07/08 | gw_entitytype test data | |
| 15/07/08 | gw_address test data | |
| 15/07/08 | gw_candidateentity test data | |
| 15/07/08 | gw_directoryentity test data | |
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15/07/08 |
gw_personname test data |
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Other Files |
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Filename |
Lastupdate |
Description |
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18/04/06 |
File mapping location code to HB cypher. Can be used to map previous Argyll and Clyde locations to Glagow or Highland |
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16/06/08 |
GP Practice/CHP file at 16/06/08 |
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12/07/04 |
Provider/Location/Specialty mapping file as at July 2004. |
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27/06/06 |
Standard lookup files for use by SCI Validation Engine as at 27/06/06 |
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05/10/06 |
File of error messages for use by SCI Validation Engine as at 05/10/06 |
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11/12/07 |
New Ways Project - New Ways Data Definitions |
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04/05/07 |
Standard types and subtypes [2006 Normative] |
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Updating Reference Files
Forms used to notify ISD of changes to the Reference files.
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Dougie Ferguson
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