About Our Data
About ISD ISD Programmes About Our Data Official Statistics Confidentiality Information Requests Careers at ISD How To Find Us ISD Main Contacts Contacts List
Page last updated: 28-OCT-2009
About Our Data
Since the start of the National Health Service (NHS), staff who provide care or treatment have collected data about the individual in order to provide better care.
Here in Scotland, some of these data are brought together and stored in what is known as the national database. This national database is managed by ISD Scotland on behalf of NHSScotland.
ISD Scotland works in partnership with a wide range of organisations - NHSScotland Unified Boards, hospitals, general practioners, local authorities, voluntary organisations, Community Health Partnerships and many other care and service providers to build the national database, using national datasets to support the collection and management of information.
An important subdivision of the statistics collected by ISD Scotland are National Statistics. National Statistics is a stringent quality marker applied to certain of the UK's official statistics.
Information is collected in the following national data schemes:
- Patient and Activity Data
- Patient data is collected at an individual level and includes the Scottish Morbidity Record (SMR) schemes. Also included is needs and dependency data which is collected on care of the elderly (SHRUGs/SCRUGs). Activity data is collected at an aggregate level.
- Workforce and Earnings Data
- NHSScotland is Scotland's largest employer with over 136 000 directly or indirectly employed staff. Data is collected at both an individal and aggregate level.
- NHSScotland Complaints Data
- There are two complaints data schemes in operation, Hospital & Community Health Services Complaints and Primary Care Health Services Complaints.
Patient and Activity Data |
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| Scheme | Description | Contact |
| AAS - Notification of an Abortion |
Contiously collected data on numbers and rates of abortions performed within Scotland under Section 1 of the Abortion Act 1967. |
etta.shanks@nhs.net Tel: 0131 275 6761 |
| CMR/PTI - Continuous Morbidity Recording in General Practice/Collection of Practice Team Information | Continuously collected data from a representative number of General Practices in Scotland on patient consultations with members of the Practice Team. |
margaretmason@nhs.net Tel: 0131 275 6528 |
| GP17 - NHS Dental Service Registration Form | Collects data on patients, treatments, dentists and costs associated with GDS (General Dental Service). Managed by Practitioner Services Division. |
stephen.goold@nhs.net Tel: 0131 275 6316 |
| ISD(D)1Q - Cervical Cytology - Quarterly | Collects local and national data on smear examinations at laboratories. |
nss.isdCANCERSTATS@nhs.net Tel: 0131 275 6125 |
| ISD(D)2 and 3 - Notifiable Infectious Diseases and Food Poisoning | Collects data on infectious diseases and food poisoning to allow quick identification of trends / epidemics in infectious diseases at local and national levels. | richard.hunter@nhs.net Tel: 0131 275 6957 |
| ISD(D)4 - Cervical Cytology Screening | Collects local and national data on the cervical screening programme. | nss.isdCANCERSTATS@nhs.net Tel: 0131 275 6125 |
| ISD(D)5 - Genito-urinary medicine | Collects data on sexually transmitted diseases. | etta.shanks@nhs.net Tel: 0131 275 6761 |
| ISD(D)6 - Notification of Tuberculosis | Collects data on the incidence of tuberculosis in order to monitor the numbers and types of cases of the disease. | david.murphy2@nhs.net Tel: 0131 275 6624 |
| ISD(S)1 - Hospital Activity Statistics | The ISD(S)1 scheme provides routine quarterly aggregate information for monitoring activity in hospitals, and activity carried out in health centres and clinics in NHSScotland. Information collected (on monthly returns) relates to hospital beds, inpatients, outpatients, day cases, day patients, haemodialysis patients, ward attendees, patients see by AHP's (Allied Health Professionals) and other technical department staff and cancellations. | colin.houston@nhs.net Tel: 0131 275 6397 |
| ISD(S)8 - Chiropody Services | Collects aggregate data on local and national chiropody services. | julie.kidd@nhs.net Tel: 0131 275 6450 |
| ISD(S)29/30 - Community Nursing Services | Collects data on the provision of local and national community nurses. | f.mackenzie@nhs.net Tel: 0131 275 6515 |
| ISD(S)37 - Community Dental Service | Health Education/Promotion; formal evaluated programmes; preventative/permanent health programmes. | stephen.goold@nhs.net Tel: 0131 275 6316 |
| New Ways - Hospital waiting times | Collects waiting times data for inpatients, day case and outpatients. It is based on a 'stop the clock' concept which takes into consideration non-attendance and patient unavailability. There is also the provision to collect diagnostic and procedural information. | Alan Finlayson Tel: 0131 275 6271 NSS.isdnewways@nhs.net |
| SCRUGS - Scottish Care Resource Utilisation Groups |
Collects data to describe the characteristics of elderly long stay patients within Nursing Homes and Local Authority Residential Homes. | k.mcgregor2@nhs.net Tel: 0131 275 6551 |
| SHRUGS - Scottish Health Resource Utilisation Groups | Collects data to describe the characteristics of elderly long stay patients within Hospitals. | k.mcgregor2@nhs.net Tel: 0131 275 6551 |
| SMR00 - Outpatient Record | Collects patient based data on first attendance at outpatient clinics in all specialties (except A&E). There is provision to record data on return attendances and outpatient procedures and diagnosis. | c.jones11@nhs.net Tel: 0131 275 6429 |
| SMR01 - General Acute Inpatient / Day Case Record | Collects patient based data on inpatient and day case episodes in general and acute wards. | c.jones11@nhs.net Tel: 0131 275 6429 |
| SMR02 - Maternity Record | Collects patient based data on inpatient and day case activity in the specialty of Obstetrics. | c.jones11@nhs.net Tel: 0131 275 6429 |
| SMR04 - Mental Health inpatient Record | Collects patient based data on, day cases and inpatient admissions / discharges from Psychiatric Hospitals and Units. | c.jones11@nhs.net Tel: 0131 275 6429 |
| SMR11 - Neonatal Record | Collects patient based data on activity in the specialty of Neonatal Intensive Care and babies with a congenital anomaly | c.jones11@nhs.net Tel: 0131 275 6429 |
| SMR13 - Community Dental Service Record | stephen.goold@nhs.net Tel: 0131 275 6316 |
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| SMR24 - Scottish Drug Misuse Database | Provides information to report on the characteristics of drug use in Scotland, who trends in drug use and allow comparisons (Scotland & UK). | paul.arbuckle@nhs.net Tel: 0131 275 7097 |
| SMR30 C - A&E Waiting Times Survey | Sample information is collected annually on A&E Waiting Times. | nss.isdaewaiting@nhs.net Tel: 01312757777 |
| SMR44 - New Referrals to Prosthetic Services in Scotland | Provides a national database containing the characteristics of referrals and some demographic information on patients referred to prosthetic services. | gillian.pirie@nhs.net Tel: 0131 275 6683 |
| SMR50 - Geriatric Long Stay Record | Collects patient based data on inpatient admissions to and discharges from hospitals and units providing Geriatric Long Stay Care. | c.jones11@nhs.net Tel: 0131 275 6429 |
| SMR6 (SOCRATES) |
Collects information on Cancer Registrations. | susancoull@nhs.net Tel: 0131 275 6283 |
| Scottish Cancer Registry | Collects and processes population-based cancer incidence, treatment and outcome data. | susancoull@nhs.net Tel: 0131 275 6283 |
| Scottish Stillbirth and Infant Death Survey |
Information on perinatal mortality and on late fetal deaths, stillbirths and infant deaths. | etta.shanks@nhs.net Tel: 0131 275 6761 |
Workforce and Earnings Data |
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| Scheme | Description | Contact |
| ISD(M)4 - Medical and Dental Staff, Annual Notification of Vacancies |
Collects annually, data on the number of vacant established paid posts for consultants and staff grades as at 30 September. | nss.isdwfdinfo@nhs.net Tel: 0131 275 6894 |
| ISD(M)18 - Agency Nurses |
Collects annually data on the use of agency nurses by NHSScotland, for the year ending 31 March. | nss.isdwfdinfo@nhs.net Tel: 0131 275 6894 |
| ISD(M)36a | Collects annually, data on the number of vacant established paid posts for nursing & midwifery grades as at 30 September. | nss.isdwfdinfo@nhs.net Tel: 0131 275 6894 |
| ISD(M)36b | Collects annually, data on the number of vacant established paid posts for allied health professional grades as at 30 September. | nss.isdwfdinfo@nhs.net Tel: 0131 275 6894 |
| ISD(M)39 | Occupational health & safety minimum dataset. | nss.isdwfdinfo@nhs.net Tel: 0131 275 7568 |
| ISD(M)40 | Psychology Survey. | lizjamieson@nhs.net Tel: 0131 275 6422 |
| ISD(M)41 | Annual survey of staff vacancies in NHS psychology services. | lizjamieson@nhs.net Tel: 0131 275 6422 |
| ISD(M)50 | Annual survey of Clinical Nurse Specialists as at 30th September. | nss.isdwfdinfo@nhs.net Tel: 0131 275 7568 |
| ISD(M)50h | Annual survey of Clinical Nurse Specialists as at 30th September. | nss.isdwfdinfo@nhs.net Tel: 0131 275 7568 |
| ISD(M)51 | Annual survey of Clinical Nurse Specialist vacancies as at 30th September. | nss.isdwfdinfo@nhs.net Tel: 0131 275 6894 |
| ISD(M)52 | Six monthly survey of NHS doctors in training to monitor progress towards full compliance with the new deal for junior doctors. | nss.isdwfdinfo@nhs.net Tel: 0131 275 7568 |
| ISD(M)53 | Annual survey on the New Consultant Contract. | nss.isdwfdinfo@nhs.net Tel: 0131 275 7568 |
| MEDMAN | Medical and Dental workforce annual census of staff employed in NHS Hospitals and Community Services. | nss.isdwfdinfo@nhs.net Tel: 0131 275 7568 |
| SWISS - Scottish Workforce Information Standard System | Provides information on non-Medical and Dental staff employed in NHSScotland. | nss.isdwfdinfo@nhs.net Tel: 0131 275 6894 |
NHSScotland Complaints Data |
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| Scheme | Description | Contact |
| ISD(S)40A - Hospital & Community Health Services Complaints |
Collects summary data on the outcome, issues raised, service area and staff group for complaints received by NHS Health Boards, the Scottish Ambulance Service and the State Hospital, in each financial year. | f.clarke2@nhs.net Tel: 0131 275 7186 |
| ISD(S)40B - Primary Care Health Services Complaints |
Collects aggregated number of complaints by service area, for complaints made in each financial year. | f.clarke2@nhs.net Tel: 0131 275 7186 |
Main contact: 
damian.sefton@nhs.net
damian.sefton@nhs.net
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